Alamo City Flag Football League – Board Position Descriptions

*Commissioner (President)

Overview: The Commissioner serves as the lead executive of the league, responsible for upholding inclusion, sportsmanship, and mission alignment. This role guides strategic development, ensures equitable operations, and represents the league to community partners and the NGFFL.

Key Responsibilities:

●      Lead the board and league with an emphasis on inclusion, safety, and fair play.

●      Set meeting agendas and preside over board meetings.

●      Oversee league-wide vision, programming, and long-term planning.

●      Ensure policies and league rules are transparent, consistently applied, and welcoming to all identities, orientations, and skill levels.

●      Serve as public spokesperson and ambassador of the league.

●      Coordinate major decisions around scheduling, partnerships, and long-term growth.

●      Support high-level sponsorship conversations, fundraising, and community engagement.

●      Maintain positive relationships with players, volunteers, officials, and partner organizations.

●      Encourage sportsmanship, fun, and community connection.

Qualifications:

●      Previous leadership or governance experience preferred.

●      Strong communication, conflict-resolution, and decision-making skills.

●      Commitment to LGBTQIA+ visibility, safety, and representation in athletics.

*Assistant Commissioner (Secretary)

Overview: The Assistant Commissioner supports the Commissioner and ensures continuity of leadership. They assist with league programming, game-day logistics, and help coordinate operational tasks across the board.

Key Responsibilities:

●      Support Commissioner in managing strategic and operational initiatives.

●      Assume duties of the Commissioner when absent.

●      Help guide board members, coaches, and captains to ensure smooth operations.

●      Assist in conflict resolution, rules clarification, and season planning.

●      Lead or support committees such as competition, wellness, or league development.

●      Participate in community-building and recruitment efforts.

●      Collaborate on safety protocols, including injury response and code of conduct issues.

●      Encourage sportsmanship, fun, and community connection.

Qualifications:

●      Strong leadership and interpersonal skills.

●      Comfortable collaborating with diverse groups.

●      Ability to be a dependable problem solver and uphold inclusive league values.

*Communications Director

Overview: The Communications Director manages outreach and digital presence to grow the league, highlight community identity, and promote a safe and welcoming environment. They oversee the league’s social channels, brand voice, and recruitment communications.

Key Responsibilities:

●      Develop and manage content for social media, newsletters, announcements, and digital campaigns.

●      Promote league events, player spotlights, registrations, and volunteer opportunities.

●      Create and maintain messaging that is inclusive, affirming, trauma-aware, and accessible.

●      Collaborate with the Community Outreach & Sponsorship Director to amplify partnerships and sponsor recognition.

●      Respond to inquiries from prospective players, volunteers, and community members.

●      Support recruitment efforts, especially targeting underrepresented groups within the LGBTQIA+ community (e.g., trans players, women, BIPOC members, beginners).

●      Maintain branding consistency across materials and platforms.

●      Encourage sportsmanship, fun, and community connection.

Qualifications:

●      Strong writing, visual communication, and digital media skills.

●      Understanding of LGBTQIA+ representation and inclusive marketing.

●      Comfortable using social media analytics and growth strategies.

Social Media Committee Head (Communications Director)

Overview: The Social Media Committee Head manages the day-to-day execution of the league’s digital presence. This role creates posts, promotes events, highlights players, and helps ensure the league’s online spaces feel welcoming, informative, and reflective of LGBTQIA+ values.

Key Responsibilities:

●      Content & Posting

○      Create and schedule content for social platforms (e.g., Instagram, Facebook, TikTok, Threads, etc.).

○      Share league updates, game results, event announcements, and registration information.

○      Highlight players, volunteers, teams, sponsors, and community partners.

●      Culture & Communication

○      Maintain inclusive, affirming messaging that respects all gender identities and orientations.

○      Promote positive representation of LGBTQIA+, trans, nonbinary, women, and BIPOC community members.

○      Encourage sportsmanship, fun, and community connection.

●      Collaboration

○      Work with the Communications Director on branding, posting schedules, and tone.

○      Coordinate with the Community Outreach & Sponsorship Director to recognize sponsors.

○      Support recruitment, season launches, and special events through digital promotion.

●      Engagement

○      Respond to messages and comments professionally and respectfully.

○      Share stories, photos, and updates in real time when possible.

○      Track engagement metrics to improve reach and identify content opportunities.

Qualifications:

●      Comfortable using social media platforms and posting consistently.

●      Creative, positive, and community-focused.

●      Good communication skills and awareness of LGBTQIA+ representation.

●      Ability to balance fun posting style with respectful content standards.

*Community Outreach & Sponsorship Director

Overview: This role serves as the league’s connection to the wider community. The Community Outreach & Sponsorship Director builds relationships with LGBTQIA+ organizations, local businesses, nonprofits, and sponsors to strengthen the league’s financial foundation and impact.

Key Responsibilities:

●      Identify and engage potential sponsors, partners, and community allies.

●      Develop sponsorship packages and clearly communicate benefits (e.g., banners, naming rights, social visibility).

●      Represent the league at events, Pride activities, tabling, or volunteer fairs.

●      Forge connections with community-based nonprofits serving trans people, youth, BIPOC members, and marginalized groups.

●      Coordinate outreach initiatives that increase player involvement and league visibility.

●      Collaborate with the Communications Director to promote sponsorship partners.

●      Track obligations and ensure sponsors receive agreed-upon recognition.

Qualifications:

●      Experience in community engagement, fundraising, or partnership-building.

●      Friendly, approachable, and comfortable networking.

●      Deep understanding of LGBTQIA+ community needs and inclusive values.

Sponsorship Committee Head (Community Outreach & Sponsorship Director)

Overview: The Sponsorship Committee Head is responsible for implementing the league’s sponsorship strategy and managing sponsor relations at the operational level. This role supports the Community Outreach & Sponsorship Director by coordinating sponsor outreach, fulfilling sponsor benefits, maintaining accurate records, and ensuring that sponsor partnerships enhance the experience of the LGBTQIA+ flag football community.

Key Responsibilities:

●      Sponsor Recruitment & Support

○      Assist in identifying potential sponsors and local business partners.

○      Execute outreach efforts through email, in-person visits, networking, and community connections.

○      Present sponsorship packages clearly and professionally.

○      Maintain responsive communication with prospective and current sponsors.

●      Fulfillment of Sponsor Benefits

○      Ensure sponsor recognition is delivered according to agreements (e.g., social media tags, banners, event announcements).

○      Coordinate with the Communications Director and game-day teams to provide exposure.

○      Track and verify deliverables such as logo placement, signage, or website listings.

●      Documentation & Reporting

○      Maintain accurate records of sponsor contacts, agreements, deliverables, and timelines.

○      Provide updates to the Community Outreach & Sponsorship Director regarding outreach progress and sponsor engagement.

○      Collaborate with the Treasurer to ensure timely invoicing, donation collection, and receipt processing.

●      Community Values & Inclusivity

○      Promote sponsor relationships that align with the league’s values of inclusion, respect, and LGBTQIA+ support.

○      Advocate for sponsor opportunities benefiting marginalized players

○      Ensure sponsorship activities never compromise player safety, identity dignity, or league mission.

Qualifications:

●      Strong interpersonal and relationship-building skills.

●      Comfortable speaking with businesses, nonprofits, and community partners.

●      Organized, reliable, and able to track multiple ongoing conversations.

●      Commitment to LGBTQIA+ visibility, safety, and community-centered sports.

 *Treasurer

Overview: The Treasurer oversees the league’s financial health, ensuring transparent, ethical, and responsible handling of funds. This role manages budgets, records, league expenses, and compliance to support long-term sustainability and affordability for players.

Key Responsibilities:

●      Manage league bank accounts, financial records, and accounting procedures.

●      Create annual and seasonal budgets in collaboration with the Commissioner and board.

●      Track player dues, registration revenue, equipment purchases, referee fees, and event costs.

●      Prepare financial reports for board meetings.

●      Ensure transparency in decision-making around dues, spending, scholarships, or subsidies.

●      Establish payment systems for players and sponsors (e.g., online payment, invoicing).

●      Collaborate with Sponsorship Director to process sponsorship contributions and provide acknowledgment letters.

●      Maintain compliance with nonprofit finance standards and applicable IRS/state reporting requirements.

●      Recommend financial policies to ensure accessibility and sustainability (e.g., hardship funds, sliding scales).

Qualifications:

●      Experience in bookkeeping, nonprofit accounting, or financial management is preferred.

●      High level of organization, reliability, and ethical stewardship.

●      Commitment to inclusive access: ensuring finances do not become a barrier to queer, trans, and underserved community members participating.

Local League Director

Overview: The Local League Director oversees the day-to-day operations and on-field execution of the league’s season, including the management of refereeing and facilities. This role ensures that every game day is safe, fair, welcoming, and efficiently run.

Key Responsibilities:

●      League Operations

○      Oversee scheduling, game-day logistics, field assignments, and weekly operations.

○      Work closely with the Commissioner and Assistant Commissioner to ensure the season plan aligns with league policies and inclusivity values.

○      Maintain clear communication with coaches, captains, players, referees, and volunteers.

○      Establish and run drafts for season play, including maintenance of player ratings, with an emphasis on fairness.

●      Committee Leadership

○      Serve as direct supervisor for the Referee Committee Head and Fields & Equipment Committee Head.

○      Ensure committees are staffed, organized, and equipped to perform their duties.

○      Provide feedback, direction, and conflict resolution support to committee heads.

●      Game Day Execution

○      Confirm field setup and teardown operations are timely and safe.

○      Ensure referees receive assignments, support, and communication before and during games.

○      Address immediate on-site issues including player safety, behavioral concerns, delays, and rule clarifications.

●      Policy & Standards

○      Support fair play and enforcement of league rules based on inclusive, trauma-aware, gender-expansive standards.

○      Escalate disciplinary matters to the Commissioner or judicial board committee when necessary.

○      Ensure all logistical and operational procedures align with community values.

●      Community & Experience

○      Promote a culture of respect, belonging, and camaraderie on the field.

○      Encourage opportunities for newer or underrepresented players to participate and thrive.

○      Gather feedback from players and volunteers to improve league experience each season.

Qualifications:

●      Strong organizational and leadership skills.

●      Ability to remain calm, fair, and solution-oriented under pressure.

●      Experience in sports league operations, team management, or event logistics preferred.

Referee Committee Head (Local League Director)

Overview: The Referee Committee Head is responsible for recruiting, training, scheduling, and supervising referees. This role ensures officiating standards are consistent, trauma-aware, and inclusive.

Key Responsibilities:

●      Build a referee roster through recruitment and onboarding.

●      Train referees on league rules, conduct expectations, and inclusion guidelines.

●      Assign referee crews for each game day and manage substitutions or absences.

●      Promote a culture of respect, safety, accountability, and equitable decision making.

●      Review rule clarifications or incident reports and relay recommendations to the Local League Director.

●      Create ongoing development opportunities for referees, including beginners.

Qualifications:

●      Experience as a referee, rules official, or team lead is strongly preferred.

●      Strong communication and mentorship skills.

●      Commitment to upholding fair play and supporting marginalized identities in sport.

Fields & Equipment Committee Head (Local League Director)

Overview: The Fields & Equipment Committee Head ensures that league facilities are safe, accessible, and properly equipped. This role maintains game equipment, manages logistics, and supports a smooth game-day experience.

Key Responsibilities:

●      Secure, coordinate, and prepare fields each week (permits, timing, setup, access).

●      Manage inventory, care, and replacement of equipment (flags, cones, jerseys, whistles, scorecards, etc.).

●      Coordinate setup and teardown volunteers.

●      Communicate with the Local League Director about field conditions, shortages, or budget needs.

●      Assist with large events such as playoffs, tournaments, or league events.

Qualifications:

●      Strong organization and time management skills.

●      Ability to plan logistics and coordinate volunteers.

●      Basic understanding of inclusivity standards in recreational sports.

Travel Director

Overview: The Travel Director helps organize our league’s participation in NGFFL-hosted tournaments. This role coordinates logistics, keeps players informed, and makes sure everyone has a smooth, safe, and inclusive experience.

Key Responsibilities:

●      Help organize travel plans for teams attending NGFFL tournaments.

●      Collect interest and confirm who is traveling (players, refs, coaches).

●      Coordinate uniform orders for travel team members.

●      Communicate logistics clearly: deadlines, schedules, packing tips, and tournament requirements.

●      Serve as the main point of contact between our league and NGFFL event organizers.

●      Work with the Treasurer on budgets, payments, and sponsorship opportunities.

●      Share updates in group chats, emails, or social announcements so travelers stay informed.

●      Encourage sportsmanship, fun, and community connection.

Qualifications:

●      Organized and great at planning ahead.

●      Comfortable coordinating groups and communicating clearly.

●      Reliable, responsive, and proactive.

●      Respectful of the needs of LGBTQIA+, trans, nonbinary, and gender-expansive athletes.

●      Bonus: Experience planning trips, events, or team logistics.

*The Texas Business Organizations Code requires a nonprofit corporation to have at least three directors, one president (commissioner), and one secretary (assistant commissioner).